Overview
MASI: The Self-Insured Frontier
September 20-22, 2023
Beau Rivage Resort, Biloxi
Saddle Up!
Join your fellow MASI members and friends as we explore the self-insured Wild West at the 25th annual fall conference! This year’s meeting, MASI: The Self-Insured Frontier, will be your chance to ride the range with Mississippi’s self-insurance industry leaders. Take advantage of the numerous educational and networking opportunities presented throughout the conference while visiting with cowboys from every aspect of the self-insurance workers’ compensation and health insurance industry. Registration is now open!
- 8 Hours Continuing Education
- Faith Based Claims Association Breakfast
- Updates from the Mississippi Workers’ Compensation Commission and Mississippi Insurance Department
- Conference Kick-Off Golf Tournament
- Presentation by Self-Insured Employer
- Welcome Reception and Drawdown Party
- Exhibitor Door Prizes
- $1,500 Drawdown Grand Prize
- The return of Canvas & Cocktails
- Afternoon Break Out Sessions – Work Comp Track and Health Benefits Track
- Business presentation: Active Shooter and Workplace Safety
This year’s conference agenda will provide the latest information on the self-insurance market in Mississippi. If you operate a business with employees in Mississippi, this conference is for you!
Who should attend?
Current and prospective self-insured employers, chief executives, financial and operating officers, human resource personnel, risk managers, loss prevention and safety personnel, attorneys, insurance consultants, healthcare providers, vocational rehabilitation professionals, physical therapists, case managers, third party administrators, group fund administrators, group fund trustees, claims administrators, state and local government representatives, legislators and regulators… anyone involved with workers’ compensation and health benefits in Mississippi.
Dress Code
Cowboy Casual – Jeans and Boots!
Specials Needs and Accommodations
If you require special accommodations, including food allergies, please contact MASI Executive Director Wendy Powell at (601) 749-6274 or wendyp@masiweb.org so that plans can be made accordingly.
Event Cancellation Policy
To adequately prepare for a successful event, please review and understand that cancellations made 30 days or more in advance of the event date will receive a 100% refund. Cancellations made within 14 and 29 days in advance of the event date will incur a 50% fee. Cancellations made within 13 days of the event will not receive a refund.
Attendees
Exhibitors
Exhibitor Registration
Exhibitor Online Payment / Exhibitor Form to Pay with a Check
The success of the MASI Fall Conference is largely due to our exhibitors and we hope you will plan to join us this year!
Booth Specifics
The exhibit fee includes two complimentary registrations, signage, tickets to receptions, lunch, general sessions, and Drawdown party. Every exhibitor will have a curtained area with a six-foot, covered table and two chairs. Exhibit space will be assigned according to the sponsorship level and the date each application and payment was received at the MASI office. Every effort will be made to comply with your choices; however, MASI reserves the right to relocate booth assignments to ensure a well-run show. If any shipping is involved, contact MASI for shipping guidelines. Electricity is available upon request at an additional charge of $50 per booth.
Please note: If an exhibit booth is part of a sponsorship package, the maximum complimentary registrations remain two.
Set Up and Take Down
Your booth can be set up on Wednesday, September 20 between 1 p.m. and 5 p.m. or on Thursday, September 21 prior to 7:15 a.m. Exhibit takedown will occur Thursday, September 21 between 4:00 p.m. – 6:00 p.m., but please not before.
Conference activities will take place in the Exhibit Hall to maximize opportunities for visibility with attendees. See the schedule below for opportunities you have to network with our attendees.
Wednesday, September 20
- Set up: 1 p.m. — 5 p.m.
- Opening Reception: 6 p.m. — 7:30 p.m.
Thursday, September 21
- Breakfast with Exhibitors: 7:30 — 8:15 a.m.
- Morning Break: 10:30 — 11 a.m.
- Lunch: 12 noon — 1 p.m.
- Afternoon Break: 2:30 — 3 p.m.
- Take Down: 3:01 p.m.
All exhibitors are encouraged to stay for the Thursday night Drawdown Party from 5:30 to 7 p.m. Another great way to network with all the attendees.
Each exhibitor is asked to decorate their booth with a rodeo theme to encourage interactivity with attendees. Decorating your booth and participating in the Booth Judging Contest is optional, but it makes the Exhibit Hall so much more exciting for conference attendees. And, the winner of the Best Decorated Booth receives half off the exhibit fee for the next year (a savings of $400)!! From the cattle drive to lassos and reins, there are lots of ways to show off your creativity while spotlighting your product and services to attendees.
Exhibitor Game Piece
Attendees will be given a Game Piece that includes every exhibitor listed. With this card, attendees will be encouraged to visit each booth throughout the day. When an attendee comes by your exhibit, please mark the card with a stamp/sticker.
IMPORTANT: Something to know that is different from previous years! This year, we are going to use the Exhibitor Game Piece as entry for the attendees into a drawing for $500. This is the only drawing that will take place from these cards. We believe a chance for a $500 cash prize is a great encouragement to our attendees to come by and visit with each of you!
Door Prizes
Please consider bringing a Door Prize with you to the Fall Conference. Attendees love to win a Door Prize! We ask that your door prize have a minimum value of at least $25 and you hold it at your booth until the Drawdown Party on Thursday evening. You are encouraged to display your Door Prize at your booth to invite people to visit with you!
IMPORTANT: Something to know that is different from previous years! You are welcome to collect business cards and give your door prize away by drawing from the business cards that you collect at your booth. We will not be drawing for vendor door prizes from the “Exhibitor Game Pieces” given to every attendee. You are welcome to draw the card and present your Door Prize to the winner on stage prior to the Drawdown.
Cancellation Policy
If cancellation of the conference becomes necessary, MASI will work with each exhibiting company to use funds at a future event, converting funds to sponsorships, or some other solution.
Rules, Regulations, and Ethics
When the exhibit space is open, it is required that a representative be present at your booth.
No part of an exhibit, or any sign relating thereto, shall be pasted, nailed, or otherwise attached to the walls, background, doors, etc., of the Beau Rivage in any way as to deface the same. Damage arising by a failure to observe these rules shall be paid by the exhibitor.
The rights and privileges of any exhibitor shall not be infringed upon by another. Interviews, demonstrations, distribution of literature, etc., must be made inside the exhibitor’s booth. Canvassing outside the booth is forbidden. Two or more firms or subsidiaries may not exhibit in a single space.
Due to BMI/ASCAP copyright laws, no exhibiting company will be allowed to play any form of music in their exhibit booth. To avoid congestion in the aisles, no motion pictures, or musical attractions will be permitted in booths.
Hold Harmless Clause
The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the premises and will indemnify, defend, and hold harmless the Beau Rivage and MASI, its agents, servants, and employees from all such losses, damages, and claims.
No Shows
Any company which reserves a booth space and does not inform MASI of its plans for non-attendance in writing will not be permitted to participate in future MASI exhibitions and will also forfeit 100 percent of the total cost of the exhibit space assigned.
IMPORTANT:
MASI RESERVES THE RIGHT TO REFUSE EXHIBIT BOOTH SPACE TO, OR CANCEL SPACE RESERVED BY, AN EXHIBITOR AND/OR EXHIBITING COMPANY FOR FAILING TO COMPLY WITH ALL RULES, REGULATIONS, AND ETHICS OUTLINED IN THIS DOCUMENT.
Exhibitor Online Payment / Exhibitor Form to Pay with a Check
Sponsorships
Sponsorships help fund the programs and activities of the conference and are a great way to stand out from the crowd, generate visibility, and show support of MASI to meeting attendees. Sponsor participation keeps registrations prices affordable so any self-insured company, large or small, can send representatives to the conference. Reservations are now open for the following sponsorship opportunities.
Sponsor Online Payment / Sponsor Form to Pay with a Check
Monetary Grants to the Conference
Platinum: $2,500
- Company name displayed on conference signage, printed materials, and MASI website.
- Half-off price off exhibit booth cost.
- Two complimentary registrations to conference.
- Maximum of two complimentary registrations when combined with booth in the exhibit hall.
Gold: $1,250
- Company name displayed on conference signage, printed materials, and MASI website.
- One complimentary registration to conference.
Silver: $750
- Company name displayed on conference signage, printed materials, and MASI website.
Other Opportunities for Visibility
Welcome Reception: $3,000 – 1 available. Exclusive Sponsorship
- Company logo displayed on conference signage, printed materials, and MASI website.
- Additional recognition as the exclusive sponsor during the Welcome Reception.
- Half-off price off exhibit booth cost.
- Two complimentary registrations to conference.
- Maximum of two complimentary registrations when combined with booth in the exhibit hall.
Drawdown Party: $3,000 – 1 available. Exclusive Sponsorship
- Company logo displayed on conference signage, printed materials, and MASI website.
- Additional recognition as the exclusive sponsor during the Drawdown Party.
- Half-off price off exhibit booth cost.
- Two complimentary registrations to conference.
- Maximum of two complimentary registrations when combined with booth in the exhibit hall.
Faith Based Claims Association Breakfast: $3,000 – 1 available. Exclusive Sponsorship
- Company logo displayed on conference signage, printed materials, and MASI website.
- Half-off price off exhibit booth cost.
- Two complimentary registrations to conference.
- Maximum of two complimentary registrations when combined with booth in the exhibit hall.
Speaker Sponsorship: $1,000
- Company logo displayed on conference signage, printed materials, and MASI website.
Game Piece Sponsor: $750
- Company logo displayed on game piece used by all attendees to compete for $500 cash prize by visiting all exhibit booths.
Golf Tournament
MASI’s 2023 Annual Fall Conference Golf Tournament
Conference Kick-Off Event
Wednesday, September 20, 2023 at Windance Country Club
Sponsorship opportunities available. All sponsors will be recognized as part of the Fall Conference events.
Click here to pay online for golfer registration and sponsorships. (check back soon)
If riding the range is not your idea of a fun way to spend an afternoon, consider joining your fellow golfers at the Conference Kick-Off Golf Tournament. Thanks to incoming MASI President Glenn Partrick’s love of the game, we will host a golf tournament on Wednesday, September 23 at Windance Country Club in Gulfport.
Lunch will begin at 11 a.m. and the first tee time will begin at 12:30. The field is limited to the first 24 players due to the need for tee times and the goal of getting everyone back to the Beau Rivage in time for the Welcome Reception on Wednesday night.
Hotel
Hotel Information
The Beau Rivage
875 Beach Boulevard
Biloxi, Mississippi 39530
(888) 750-7111
Make your hotel reservations directly by calling (888) 750-7111. Refer to the MASI Conference when making your reservation to receive the $119 group rate. Room reservations made after July 31 will be made on space and rate availability. Hotel check-in time is 3 p.m. and check-out time is 11 a.m.
You are strongly encouraged to use the online services of the Beau Rivage for booking hotel rooms. Please use the following link to do so.
https://book.passkey.com/e/50276722
If rooms are requested prior to check-in time, the resort will make every effort to accommodate your specific requests based upon availability. Luggage storage is available for early arrival and late departure.